Tools to Enhance Product Team Collaboration

Collaboration is not a strange concept in product design. Considering that the product design process is mainly dependent on the efforts of several professionals, there is no gainsaying that without collaboration, product design is almost impossible. This, therefore, makes it essential to continually find the best means to facilitate productive collaborations in the product design process.

With the increasing need for remote working, effecting collaborations in the design process now requires more innovation than before. In this article, we have highlighted some tools that can help facilitate effective cooperation in product design teams. These tools cover the essential functionalities required for effective collaboration from project management to communication and several other options.

It is, however, to also understand that the tools of team collaboration are also improving with time, with newer features and technologies being developed.

Here are some important software tools that can help make the collaboration process of your team more efficient.



GoToMeeting is a video conferencing platform that permits its users to hold meetings and share their screens. The app is currently one of the most popular with several millions of users around the world.


Slack is another popular software for teams. Slack offers instant messaging, file transfers, etc. A noteworthy feature of Slack, however, is its that the app provides a powerful message option. The app can also be integrated with other tools, including Intercom and Trello.


Flowdok is a chatting platform that allows both group and private chat platforms. A feature to look out for in Flowdock is its ability to aggregate notifications from other platforms you use, e.g. Asana, Twitter, and some other support tools for customers.


WebEx is an app from Cisco that allows teams to create personalized video meeting rooms where they can host and join meetings. WebEx is used for team collaboration, training, webinars, and even customer support.

Task and Project Management

Project and task tools are also vital for product design teams. Being able to keep tabs of the work of the team in line with the objectives of the project is very crucial to the success of the project.


Asana is a popular project management tool. With Asana, users can assign tasks to their teams and follow-up easily. If you are looking for a tool that can serve as a calendar for strategy planning, then you should check Asana out. is another multipurpose tool for product design tools to collaborate. With its simple layout, the app allows members of your team to communicate, set goals and assign tasks based on these goals.


Redbooth is a convenient management tool that offers users several functions; from the creating of charts to video-conferencing amongst others.


Proofhub is another management tool for a product designer that offers team leads and their members’ several vital functions for collaboration from file organization, to monitoring and communication tools. Proofhub also allows you to review work for approval on the platform.


Milanote is a very versatile tool for product design. Not only does it help your creative projects and presentations. With Milanote, the creative project feels like working directly on the wall of the studio. Designers would find this tool a little more exciting.

Create together


The intriguing thing about Trello is its interface. The platform has an interface that is similar to solitaire. It is very easy to learn and can be used to assign tasks and monitor projects. It can also be used with some other project management frameworks.


According to the app, Wimi offers its users’ unified workspaces’ which allows the team to share media items where teams can manage projects and share files and calendars. All workspaces can be controlled in the workspace.

In the course of assigning tasks, everyone must understand their responsibility. By clearly stating everyone’ roles, there is clarity in that regard. Team members can easily note these points for other members of the team or even a client in case of presentation


GitHub is a development platform inspired by the way you work. From open source to business, you can host and review code, manage projects, and build software alongside 50 million developers.

Google Docs

GoogleDocs is another valuable tool when trying to effect collaboration on your remote product content. Multiple users can read and edit.


Plant offers teams a secure place to store Sketch files, file versioning, design conflict resolution and other features to help your team collaborate on design projects more efficiently and save time.

Choosing A Tool

When selecting a tool, the most important thing to look out for is ensuring that the software tools are chosen to address the needs of the team precisely. Some tools offer specific features that make them preferred by some teams. Somethings to look out for include:

Multiple features

The best tools for collaborative work are tools that provide multiple features. With these tools, you don’t have to worry about opening too many software tools or shuffling between software. Although this might not be totally avoidable.


This is another very important consideration for choosing software tools. Considering that several people would use the tool, it is vital to ensure that the tools are user friendly and everyone can easily learn to use the software.

Look out for privacy options

Collaborating with other professionals on a project does not necessarily mean you don’t have to worry about the privacy of the information being shared. For some sensitive projects, you might want to keep all conversations private. This is why you should look out for the privacy option of a tool before going ahead to use it.

Cloud-based is often better

Also, considering that you would probably be working with several people depending on the scope of the project, you might want to ensure that any information in line with this should be stored on a cloud. This way, anyone who needs the information can easily access it.

Consider compatibility

Before choosing a tool for your team, ensure that every member of your team can use the tool. If possible, you might even do a test-run to confirm this. If you would be sharing files, the files should be in formats everyone can access.

Tools to Enhance Product Team Collaboration was originally published in UX Planet on Medium, where people are continuing the conversation by highlighting and responding to this story.